Workflow hints collection

All tutorials and step-by-step instructions in one place. Your personal in-app nerd is placed all over the app, in different views and next to buttons, features and settings. By clicking the emoji in your app it reveals helpful workflow hints.

This site collects all these hints and makes them accessible topic by topic. Try the navigation on the left below to jump right in.

Getting started
organizeDrop field
Youtube tutorial
Guiding questions
Nesting drops
Sequential / Parallel
Defer date
Youtube tutorial
Youtube tutorial
Youtube tutorial
Youtube tutorial
Youtube tutorial
Youtube tutorial
Youtube tutorial
I am
Youtube tutorial

Getting started


The INview is a temporary place for EVERYTHING that comes into your mind and would need more attention than you can or want to afford in the moment. So you drop it here for later consideration.

And then whatโ“ It's a helpful habit to empty out all drops at one point of your day. ๐Ÿค“

Everything starts with a +drop

Create items containing thoughts, ideas, projects or what ever comes to mind โ€“ we call them drops. Click it, type it and hit enter - simple as that ๐Ÿ‘.

๐Ÿ”ฅ keep on typing after hitting enter for a continuous workflow.

organizeDrop field

Youtube tutorial IN

Junction: Move your drops

The JUNCTIONview empowers you to take action on your drops. Grab a drop by the coloured circle to decide its further path. A drop will appear in the view you have chosen.

ACTIVE: Will do ๐Ÿ’ช

IDEA: Someday maybe ๐Ÿค”

ARCHIVE: Nice Reference. Could be useful later ๐Ÿ˜Ž

AWAY: Someone else's job or stuff youยดre waiting for ๐Ÿ’ค (available in ACTIVE)

DONE: Yup, I did it โœ…

NO: Nope, not going to do that, not my job โœ‹

REVIEW: Seen it. Still worth pursuing/keeping ๐Ÿ‘ (available in REVIEW)

Just take a drop and ask Yourself:

Is this my responsibility and can I do something about it?

โŒ NO: terminate it or delegate it to someone else!

โœ… YES: make it a ACTIVE project and define the very NextStep that has to be taken!

Is this something worth keeping and referring to later?

โŒ NO: delete it!

โœ… YES: ARCHIVE it!

Is this something youยดd like to do someday, maybe a good idea?

โŒ NO: say NO!

โœ… YES save it in Your IDEAview


Finally ๐ŸŽ‰ ๐Ÿ‘, a space for your ACTIVE projects (and ACTIVE projects only!๐Ÿ™‚) This is a central view to set yourself up for success๐Ÿ‘Š ๐Ÿ’ช. Break your projects, actions or tasks down into as many subtasks as it takes to get down to defining the first step. The smaller the first step, the better. An easy and quick win right at the start will keep you from procrastinating. Every first step will be automatically coded in blue and set to NEXT by momentum ๐Ÿ•ถ.

Nesting: Your Projects, your order, your freedom

Since we probably donยดt know you in person ๐Ÿ˜ข ๐Ÿ˜œ , we know even less about your projects and their relations. So we want to give you the freedom to structure, organise and nest your projects as you please. We don't give you pre-structured elements like ๐Ÿ“ folders, ๐Ÿ““ projects, ๐Ÿ“Ž subtasks, ๐Ÿ“‹ checklists... - in our experience they don't fit the huge variation and fast changing structure of real life projects - or real life persons.

Every drop can be dragged and dropped into other drops and across the whole hierarchy. This way it can reflect your personal preferences - whether you like simple checklists for every project or sub-sub-sub-sub-sub-sub-tasks to stay in control.

Sequential and Parallel.
One at a time or all at once.

You can switch between sequential(default) and parallel actionable listings in ACTIVE. It will affect the number of drops shown in NEXT.

Sequential: First drop of itยดs subordinated drops shown in NEXT - useful for tasks youยดd like to attack step by step.

Parallel: All subordinated drops shown in NEXT - excellent for lists you need visible as hole e.g. shopping, packing...

defer until... ๐Ÿ“…

Defer drops until they become actionable. A defered drop will be marked with a gray cycle and won't appear in NEXT. All drops organized under this drop will also be deferred. When the selected defer-date arrives the drop and its child-drops will turn active again and reappear in NEXT.

Youtube tutorial ACTIVE

Whatยดs NEXT?

momentum automatically takes the first drop of every drop sequenz organized in ACTIVE and shows it here. This way you can focus on the available tasks given by the context youยดre in right now, avoid distraction and get into the flow ๐Ÿ„ .

๐Ÿ”ฅ Click on a context to hide its drops.

Give your actions context.

Create more focus by adding context to your drops. Contexts are settings, locations, tools or persons you need to finish a task:


momentum will group all the NEXTdrops by your contexts in NEXT. This way you can get into a flow, by minimizing interruptions and knowing what else to do in your current context. A context can be set right away when dropping a new drop or added later by editing๐Ÿ–‹ a drop . ๐Ÿ‘‰ Context is set to ANYWHERE by default

๐Ÿ , ๐Ÿ’ผ, ๐Ÿ‘ช, ๐Ÿ“… Multiple contexts

To add an other context to your drops use a comma - Amazing feature to combine with the option to hide contexts. Its an easy way to add deadlines, persons, milestones ... providing more freedom to focus on the right context.

Youtube tutorial NEXT

Out of sight, out of mind?!

- but not forgotten. Drops you delegated to other people or things youยดre waiting for are potential mind-blockers ๐Ÿค” ๐Ÿ™„ ๐Ÿ’ญ. Put them here to free up mental space. ๐Ÿ˜€

๐Ÿ“… awaiting answer for appointment request
๐Ÿ“ฆ parcel delivery
๐Ÿ“– book lent to a friend

Check them off your list if DONE or put drops back to ACTIVE if its back on your plate.

Youtube tutorial AWAY

IDEAs for that famous someday

You canยดt do IT now but itยดs worth keeping in mind - except not in your mind because you need that space for more important stuff. Keep IT here.

__Drop Your __
๐Ÿ—ป Bucketlist
๐Ÿ“ฝ Movies to watch
๐Ÿ“š Books to Read
๐Ÿ‡ฉ๐Ÿ‡ช Countries to visit
๐Ÿฃ Foods to try
๐Ÿ™€ Relatives to visit
๐Ÿค” Business Ideas
๐Ÿด ๐Ÿ’ ๐Ÿš€ and other potential future stuff

๐Ÿ”ฅ If the schedule clears up, the inspiration hits and this famous "someday" is around the corner, your plan is set and actions are only one click away.

Youtube tutorial IDEA

ARCHIVE and relax

There are things youยดd like to keep as references:

๐Ÿ”— websites
๐Ÿ–‹ quotes
๐Ÿฒ restaurants
๐Ÿ“ฝ your top 100 movies
๐ŸŒ„ locations
๐ŸŽธ artists
๐Ÿ shopping lists

Instead of keeping them in your mind keep them in archive and use your mind for the things you love to do.

๐Ÿ”ฅ ARCHIVEdrops will be copied into ACTIVE (not moved as usual). This way you can use ARCHVEdrops as templates. e.g.: create a basic grocery list and use it for your weekly shopping.

Youtube tutorial ARCHIVE

Yeeeaaaaar! You did it! ๐ŸŽ‰ ๐Ÿ˜ณ ๐Ÿ‘ ๐Ÿค˜ ๐ŸŽˆ

Acknowledge your progress and take a look from time to time. Often you get more done in 7 days than it feels like.

๐Ÿ”ฅ Checked off the wrong drops?
No problem: Reorganize them in IDEA, ACTIVE or ARCHIVE via the JUNCTIONview.

NO ๐Ÿ”ฅ ๐Ÿ’ฅ โšก๏ธ ๐Ÿšจ โ˜Ž๏ธ ๐Ÿšฉ ๐Ÿšซ โŒ โ—๏ธ

Everything you don't want to do, are not responsible for or canยดt do something about is well put here. And left here - TO BURN ๐Ÿ”ฅ

TRACK your goals and get real numbers about your progress โœ…๐Ÿ“Š๐Ÿ“‰

Drops you want to track are generated in ACTIVE/IDEA and are build into your natural drop structure. So any point of your structure in ACTIVE and IDEA you want to track can be focused on in TRACK.

Select a drop in ACTIVE or IDEA and move it up to TRACK via the JUNCTIONview. The drop icon will turn yellow immediately and a progress bar indicates the percentage of drops you have DONE (or decided not to do). Track as many Projects, goals, habits and areas of your life as you want. The TRACK view summarizes them all in one convenient place.

By clicking on a drop in TRACK further statistics appear. An Activity chart for the last view days, weeks and months displays every single drop you have moved. A burn down chart summarizes the complete activity history at one glance beginning the day you started tracking.

...If you are done tracking you can make it a โ€œregularโ€ drop again with the JUNCTIONview โ€” just throw it back to ACTIVE (or IDEA for IDEAdrops). Or move it to DONE all together.

Youtube tutorial TRACK

Here I can be. Here I am.

A view to formulate and write down who You are. Finding purpose and going deep into the VISION and WHY behind the things you do empower your decisions and provide focus in your day to day business.

๐Ÿ  Family
๐Ÿ’ช Body
๐Ÿ’ผ Company
๐Ÿš€ Career
๐Ÿ•ถ Lifestyle
๐Ÿค Community
โ˜ฎ๏ธ Belief
๐ŸŽ“ Education

Link areas of your life with IDEA, ACTIVE and ARCHIVE via the JUNTIONview. Select one area and check what's going on regarding your active projects, tracked goals, ideas and archived references organized below.

Youtube tutorial I AM

REVIEW: Keep it clean and simple

Every drop will land here in a 1 week interval. Take your time to review your views, projects and single drops on a regular basis to increase control and trust in your system.

Check of everything that is on track as REVIEWed.
Change the REVIEW cycle at it's dropdown-menu to a longer period for less oversight or increase it to be reminded more often.
Kick outdated drops, rearrange projects and compare them with your goals and make sure every project got a NEXTstep.

๐Ÿ”ฅ Make REVIEW a habit and start the week by focusing on the bigger picture.

Youtube tutorial REVIEW


Navigate through the different views and levels like you would walk through rooms and floors of a house ๐Ÿ . We call it the map-navigation - your surrounding changes according to your point of view.๐Ÿ“

๐Ÿ” End-to-end-encryption ๐Ÿ”

The communication between your devices and our server is always encrypted by https. In addition you can encrypt your drops for even more security. By activating the END-TO-END-ENCRYPTION your browser will encrypt all your drops with your user-password. Once your drops are encrypted there is no way to access them without your password.

โ€ผ๏ธ Since we don't save your password on our site there is no way of recovering your password to access your data - once you chose END-TO-END-ENCRYPTIONโ€ผ๏ธ